Job Description

PRIMARY FUNCTION: 

The research administrator 1 provides excellent customer service to all partners.  This position is considered an entry level contract and grant position.  This includes the review, processes, and negotiation of Confidentiality Disclosure Agreements,  Master Agreement Work Orders, Clinical Trial Agreements, Industry and Foundation Grant Agreements, Sponsored Research Agreements, and Subcontracts from industry and to other Parties, and all corresponding Amendments and Addendums/Modifications.

ESSENTIAL FUNCTIONS:

• Performs initial review of paperwork, as well as contracts and agreements with various Industry and Foundation sponsors in coordination with the JCRI Clinical Research Administrators and Grant Administrators in the office of Research Support Services.
• Red-lines contracts pursuant to approved language guidelines.
• Tracks negotiations within proper systems.
• Implements requested contract language changes and submit to sponsors for review and approval.
• Maintains contact with sponsors and departments assigned regarding up to date statuses of contract negotiations.
• Understanding the Enterprise’s position on approved contract provisions and to effectively leverage approved language within daily review of contract terms.
• Manages the receipt and execution of contracts.
• Reviews, revises and negotiates contracts and to advise Pre-Award Grants.
• Confer with the Innovative Pillar and Office of Legal Affairs, as applicable.  Implement their requested contract language changes and submit to sponsors for review and approval.   Review Contract terms and conditions as needed with the Contracts Team Lead, Assistant Director, and/or Director, JCRI Business Operations within JCRI Business Operations and Office of Research Administration.
• Processes Master (Boilerplate) agreements, work/study orders, amendments, and modifications, as required.
• Reviews IRB or IACUC approvals, associated budgets and completes AIM forms and any other form(s) required to appropriately to submit files to Post Award for account establishment.
• Guides Departments in processes and procedures.
• Other duties as assigned.

OTHER FUNCTIONS AND COMPETENCIES:

• Excellent communication and interpersonal skills
• Enjoys working in a customer service environment
• Ability to manage competing priorities
• Ability to work independently and in a team environment
• Strong attention to detail required
• Other duties as assigned

EDUCATIONAL/TRAINING REQUIREMENTS:

Bachelor’s degree in business, finance, healthcare administration, Paralegal Certificate or related field [RP1] required. 

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CERTIFICATES, LICENSES, AND REGISTRATION:

Paralegal Preferred

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EXPERIENCE REQUIREMENTS:

Previous experience in a research administration office and/or Industry equivalent preferred.

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ADDITIONAL INFORMATION:

Experience with MS Suite, PeopleSoft, Adobe Pro, Adobe Sign, iContracts tracking database, Cayuse, and Oracle enterprise systems. Familiarity with clinical trials, research, budget, and grants management is a plus

e enterprise systems. Any other requirements

Jefferson includes Thomas Jefferson University and Jefferson Health, a dynamic university and health system with broad reach across the Delaware Valley. Jefferson is the second largest employer in Philadelphia and the largest health system in Philadelphia based on total licensed beds.

Through the merger of Thomas Jefferson University and Philadelphia University in 2017, our University includes ten colleges and four schools. We are an NCAA Division II university and an R2 national doctoral university offering undergraduate and graduate-level programs that provide students with a forward-thinking education in architecture, business, design, engineering, fashion and textiles, health, medicine and social science.

Jefferson Health, the clinical arm of Thomas Jefferson University, has grown from a three-hospital academic health center in 2015, to an 18-hospital health system through mergers and combinations that include hospitals at Abington Health, Aria Health, Kennedy Health, Magee Rehabilitation and Einstein Healthcare Network. We have over 50 outpatient and urgent care centers; ten Magnet®-designated hospitals (recognized by the ANCC for nursing excellence); the NCI-designated Sidney Kimmel Cancer Center (one of only 70 in the country and one of only two in the region); and one of the largest faculty-based telehealth networks in the country. In 2021, Jefferson Health became the sole owner of HealthPartners Plan, a not-for-profit health maintenance organization in Southeastern Pennsylvania. We are the first health system regionally to create an aligned payer-provider partnership.

Jefferson’s mission, vision and values create an organization that attracts the best and the brightest students, faculty, staff, and healthcare professionals, as well as the most visionary leaders to drive exceptional results.

• OUR MISSION: We improve lives.
• OUR VISION: Reimagining health, education and discovery to create unparalleled value
• OUR VALUES: Put People First, Be Bold & Think Differently and Do the Right Thing

As an employer, Jefferson maintains a commitment to provide equal access to employment. Jefferson values diversity and encourages applications from women, members of minority groups, LGBTQ individuals, disabled individuals, and veterans.

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